Top 5 Methods To Manage Your Emails At Ease

 Email management makes your work easier and reduces the effort that you invest in your emails. But for many, it’s a really complex and hard job, especially for businesses that receive hundreds of emails every day.

If you are one of those, then this article is a reliever to you. Below we have given the top five expert tricks to manage your emails more efficiently. Here’s how the methods look:

#1 Don’t Start In The Morning

Morning is particularly the most productive part of the day for many. If it’s for you too then don’t waste it on emails. Instead, focus on top priority tasks. If you still want to check your mailbox, just take a quick look and skim through emails to know if there are any urgent tasks or not. If there’s any, then look forward to completing it. If not, then simply close your email tab and focus on important tasks on hand.

#2 Make Use Of Email Task Management Software

If you want to go with an effortless way of managing your mails, email task management apps are what you need. You can introduce such softwares in your business to boost your productivity and decrease the hassle of email management.

#2 Switch Off Your Mailbox

For better email management, you don’t have to run your mailbox continuously. This makes it easier for you not to look at the news or notification every time your phone beeps. Just knowing that an email has arrived leads to curiosity and more stress. You can avoid this by disabling the notification feature.

#3 Set Specific Times For Your Emails

Don’t open your mailbox every time an email arrives. When you do so- you lose focus, waste time and make more mistakes in whatever task you were doing. Instead of opening it any time of the day, set two specific times. During this time, you should focus only on handling all messages, nothing else.

 The rest of the day remains undisturbed for important projects. This way, you can give proper attention to your emails more efficiently without disturbing your work pattern. 

#4 Stop Multitasking

Email management is not a side task. Stop making casual phone calls, chatting with colleagues or working on other tasks while you are checking your emails. This is what many people do, you might be doing the same: they quickly open their mailbox, skim through the emails and reply to email while watching movies or dramas on Netflix. But that is not the right way to manage your emails. If you are into your mail, then make sure you are just doing that, not multitasking. 

#5 Delete Regularly

In your mailbox, there might be hundreds or even thousands of old emails. Let’s be honest: How many of them will you really need again in future? Very few, right? And rest is just taking up unnecessary space. That's why you need to clean your emails from time to time. 

Set aside a time each week to clean them. Let’s say Sunday. Every Sunday, you should open your mailbox and just focus on deleting unnecessary and unimportant emails. Don’t reply to any mail (only if urgent). Deleting is what you need to do on Sunday, and that’s it. 

Final Words

So these were some of the expert ways to manage emails. It will help you manage your emails and day-to-day tasks.